Insider Tip: The Editorial Review Sheet

In addition to writing and teaching, I’ve sat on the editorial boards of a few different literary journals, and I’ve also served as the acquisitions editor for a small literary press. One common thread through all of these endeavors has been the use of a review sheet to help the editorial staff keep track of what they like and what they don’t like about submissions under consideration.

Some of the most common terms I’ve seen on editorial review sheets over the years are defined below.  If you belong to a writers’ group or are thinking of starting one, you might want to use these terms to discuss the work that members of your group submit for review. Using these terms can help members of your group provide specific feedback to each other and move beyond general comments like, “It was good, but something was missing.”

  • Character Development: Basically, readers want to be able to believe in the characters you’ve created. This goes beyond being able to picture them in our minds; it’s more a matter of getting to know them as “people.” What do your characters want? What makes them tick? How have events in the story changed them? By the end of the story, we want to miss the characters in some way. We want to wonder what happens next in their lives. We want to care about your characters.
  • Plot: Plot refers, as most writers know, to rising action, climax, and resolution. But in character-driven fiction, plot is not just a matter of forcing a plot on a character (or a character into a plot). In many ways, the plot and character need to depend upon each other. In other words, don’t just give your character an obstacle (or set of obstacles) to overcome. (That’s how video games work, not short stories.) Give us an obstacle that’s meaningful to your character; make sure your character’s sense of self is somehow relevant to (and preferably changed by) the events that occur in the story.
  • Language: Another word for language is “style.” By and large, readers want stories that are told in a clear fashion. Flowery prose is okay in some instances, but not if it gets in the way of the story. Along similar lines, your grammar also needs to be polished. A proliferation of grammatical, punctuation, and spelling errors (and by a “proliferation,” I mean more than two or three in a manuscript), will make readers less likely to enjoy your story.
  • Voice: In many ways, voice is similar to language. One way to draw a distinction is to think of language as how the story is told and voice as who is telling it. The best advice I can give in terms of voice is to avoid putting on airs. In other words, don’t pretend to be an Elmore Leonard when at heart you’re a Leonard Cohen. Many journals and magazines aren’t necessarily looking for a specific style, but the editors and their readership do expect you to be consistent in the kind of language you use. In other words, if you start off using the Queen’s English, then shift into vernacular, and then end with a more academic tone, you’ll confuse your reader.
  • Flow: When you consider flow, think about whether all of the parts of your story build upon each other. If there’s a “detour” of sorts, you should probably take it out. In many instances, the flow of a story can be disrupted by pieces of trivia or other matters that the author may have found fascinating but that don’t advance the story.
  • Subject Matter: Just as different readers have different interests and tastes, editors (and, by extension, journals) look for different kinds of material. The best way to know if you’re writing about the kinds of things a specific editor or journal likes to publish is to read that journal.Keep in mind, though, that it’s best not to write about a subject because you think an editor will be interested in it. It’s best to write about things that matter to you and find journals that are interested in those subjects. If you’re commenting on a submission for a writers’ group, this could be a good place to suggest that the author submit to a particular journal based on its usual content.
  • Overall Impression: This category can allow you to sum up your feelings about a particular submission that you’ve been asked to read. Here, you can talk about the ways in which all of the other factors in the story come together to create a unified whole. Alternately, you can talk in more general terms about how making changes in one category might improve the story as a whole.

By discussing work in terms of these categories, your writers’ group can have more focused, nuanced, and, ultimately, productive sessions.

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